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Are your emails lacking that professional touch? If the answer is yes, we’re here to help.
By adding a Gmail signature, you can elevate your email game and make a lasting impression.
Whether you’re a business professional, freelancer or just want to spruce up your personal emails, follow these simple steps to create a polished Gmail signature.
If you have an iPhone, we have steps to add a custom signature to your emails. Just click here.
Step 1: Access Gmail settings on desktop
Log in to your Gmail account on your desktopClick the gear icon in the top-right corner to open Settings
Steps to create a custom Gmail signature on desktop (Kurt "CyberGuy" Knutsson)
Then click See all settings
Steps to create a custom Gmail signature on desktop (Kurt "CyberGuy" Knutsson)
Make sure you’re on the General tab
Steps to create a custom Gmail signature on desktop (Kurt "CyberGuy" Knutsson)
Step 2: Create your signature
Scroll down in the settings until you see the Signature section
Steps to create a custom Gmail signature on desktop (Kurt "CyberGuy" Knutsson)
If there are no signatures, click Create New
Steps to create a custom Gmail signature on desktop (Kurt "CyberGuy" Knutsson)
Where it says, Name new signature, give your signature a name (e.g., “Work”).Then click Create
Steps to create a custom Gmail signature on desktop (Kurt "CyberGuy" Knutsson)
Next, craft your signature text: Some things to consider including are your name, job title and company. Add relevant contact information, such as your website, newsletter address, phone number or social media links. Keep it concise and professional.You can adjust the font, style and colors as needed in the task bar right below it.You can also insert a company logo by moving the cursor to the task bar and clicking insert image, select the logo and resize as necessary.
Steps to create a custom Gmail signature on desktop (Kurt "CyberGuy" Knutsson)
Step 3: Customize for different purposes
Here’s how to create multiple signatures:
Click Create New to make additional signatures
Steps to create a custom Gmail signature on desktop (Kurt "CyberGuy" Knutsson)
Name them (e.g., “Casual,” “Personal,” etc.)Next, click Create
Steps to create a custom Gmail signature on desktop ( Kurt "CyberGuy" Knutsson)
Then, type each signature based on its purpose
Steps to create a custom Gmail signature on desktop (Kurt "CyberGuy" Knutsson)
Below that, you are going to see a section called Signature defaults. There are two categories available:For New Email Use: This signature will be automatically added to new emails you compose.On Reply/Forward Use: This signature will be added when you reply to or forward an email.For New Email Use: This signature will be automatically added to new emails you compose.On Reply/Forward Use: This signature will be added when you reply to or forward an email.By default, both options are set to No Signature.Click under each category to select the appropriate signature you’ve created.
Steps to create a custom Gmail signature on desktop (Kurt "CyberGuy" Knutsson)
Step 4: Fine-tune signature settings
Next, click the box if you want to insert your signature before quoted text in replies and remove the “–” line that precedes it.Scroll down and click Save Changes.
Steps to create a custom Gmail signature on desktop (Kurt "CyberGuy" Knutsson)
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How to set up your Gmail signature on Android
Your signature only shows up in messages you send from the Gmail app.
Open the Gmail appIn the top left of the screen, tap the three horizontal lines Scroll to the bottom, then tap SettingsChoose the Google Account where you want to add a signature
Steps to create a custom Gmail signature on Android (Kurt "CyberGuy" Knutsson)
Tap Mobile SignatureEnter the text for your signatureTap OK
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Steps to create a custom Gmail signature on Android (Kurt "CyberGuy" Knutsson)
MORE: TURN THIS GMAIL SECURITY FEATURE ON ASAP
How to set up your Gmail signature on iPhone
Your signature only shows up in messages you send from the Gmail app.
Launch the Gmail app on your iPhoneTap the three horizontal lines located in the top-left corner of the screenScroll down and select SettingsUnder the “Compose and Reply” section, tap on Signature settingsTurn on the switch for Mobile SignatureNow, you can type your desired email signature into the provided area. Craft your signature with relevant information, such as your name, job title, web address, newsletter link and phone numberThen tap Done
Steps to create a custom Gmail signature on iPhone (Kurt "CyberGuy" Knutsson)
MORE: HOW TO STOP SPAM EMAIL IN GMAIL
Kurt’s key takeaways
Now you know how to set up your Gmail signature on your desktop and your phone. From now on, all your outgoing emails will have that professional touch. Remember to keep it concise, relevant and aligned with your personal or business brand.
What’s your biggest email pet peeve? Let us know by writing us at Cyberguy.com/Contact.
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Kurt “CyberGuy” Knutsson is an award-winning tech journalist who has a deep love of technology, gear and gadgets that make life better with his contributions for Fox News & FOX Business beginning mornings on “FOX & Friends.” Got a tech question? Get Kurt’s free CyberGuy Newsletter, share your voice, a story idea or comment at CyberGuy.com.
